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How To Host A Hybrid Event

Updated: May 19

A Hybrid Event

Hybrid events are quickly becoming the norm for many businesses seeking to expand their reach and create a larger impact on potential customers.

A hybrid event is any event that combines in-person elements with online elements, such as virtual meetings, live streams, pre-recorded content, or even a combination of these. If you’re looking to make an impression and reach more people than ever before, hosting a hybrid event is the way to go.

Let’s explore why this type of event should be your preferred choice and how you can get started planning one.

The Benefits of Hosting a Hybrid Event

The primary benefit of hosting a hybrid event is increased accessibility. By incorporating both in-person and virtual components, you open up the door to attendees from all over the world who may not have been able to attend if it were just an in-person event.

And, because some attendees will only be there virtually, you can reduce overhead costs associated with hosting an onsite event. Hybrid hosting means more reach with a contained spend. Plus, it gives you the opportunity to capitalize on new markets or target specific demographics that may not have been accessible otherwise.

How To Get Started Planning Hybrid Meetings and Events

Now that we understand why hosting a hybrid event is beneficial for your business, let’s look at how you can plan one. We know all of the tips and tricks since we’ve done it ourselves.

Here are some hybrid event ideas you can implement to ensure success:

  • Determine Your Goals – The first step in any successful planning process is setting clear goals and objectives for your desired outcome.

Ask yourself what kind of impact you want this event to have. What topics will you cover? Who do you want in attendance? Having clearly defined objectives will help guide your decisions throughout the entire process.

  • Choose Your Platform – Once you know what type of experience you’d like to create for your guests, it’s time to choose the right platform for powering your hybrid event. There are countless options available today, ranging from dedicated streaming services such as Zoom or Webex, to livestream-dedicated platforms like Vimeo that offer integrated interactivity, all the way up to professional live production companies that offer full end-to-end solutions for large-scale events.

  • Promote Your Event – Now that everything is set up and ready to go, it’s time to start promoting your event. Use social media channels like Facebook or Instagram as well as email marketing campaigns and other digital marketing tactics to spread the word about your upcoming hybrid experience. This is true even if this is an internal event: your employees or investors still need to hear about the event, register and want to participate. Promoting your event should always be a part of your hybrid event management plans.

Hosting a Hybrid Event 2023

Hosting a hybrid event presents numerous opportunities for businesses looking to broaden their reach while still providing an engaging experience for guests both online and offsite.

With careful planning and execution, any business can host a successful hybrid experience that makes an impact on its audience while creating powerful connections between them and its brand.

Taking advantage of modern technology allows businesses today access unprecedented levels of engagement with potential customers no matter where they are located—whether they’re attending in-person or virtually—and opens up doors never thought possible before now!

By following these tips above, any business can boost its visibility by taking advantage of this powerful tool known as ‘hybrid events’.

Looking for some creative marketing help? See how Gradient Experiential can help.

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